ELDT: What Recordkeeping Is Required?

Jill Schultz, Sr. Editor - Transportation Safety 

November 12, 2022

After an individual completes training administered by a provider listed on the TPR, that provider must, by midnight of the second business day after the driver-trainee completes the training, electronically transmit training certification information through the TPR website.

All training providers on the TPR must retain the following records:

  1. Self-certifications by all accepted applicants for behind-the-wheel training, attesting that they will comply with the regulations in Parts 40, 382, 383, and 391, as well as state and/or local laws related to alcohol and controlled substances testing, age, medical certification, licensing, and driver records;
  2. A copy of the driver-trainee’s commercial learner’s permit (CLP) or CDL, as applicable;
  3. Instructor qualification documentation indicating driving and/or training experience, as applicable, for each instructor, and copies of CDLs and applicable endorsements held by behind-the-wheel instructors or theory instructors, as applicable;
  4. The Training Provider Registration form, submitted to the TPR;
  5. The lesson plans for theory and behind-the-wheel (range and public road) training curricula, as applicable; and
  6. Records of individual entry-level driver training assessments

Training providers listed on the TPR must keep training-related records for at least three years from the date each required record is generated or received. If a record, such as a behind-the-wheel instructor’s CDL, has expired or has been canceled, the most recent, valid CDL should be kept.

Note that if local, state, or federal requirements prescribe longer retention periods for any category of records described, the records should be kept under those guidelines.

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